The need and Importance of Grammar in Business Communication

“A man’s grammar, like Caesar’s wife, should not only be pure, but above suspicion of impurity.” – Edgar Allan Poe

Grammar may be simply defined as a system of rules that defines the grammatical structure of a language. It’s a study of what is to be preferred and what avoided in inflection and syntax.

In a broader sense, grammar can be defined as the whole system and structure of a language or languages in general, usually taken as consisting of syntax (the ordering of and relationship between the words and other structural elements in phrases and sentences) and morphology (the structure of words in a language, including patterns of inflections and derivation) and sometimes also phonology(the study of speech sounds) and semantics(the study of meaning in a language).

Grammar is very important within the English language. In today’s fast paced world, everyone seems to be too busy to look for effective ways to improve grammar skills, while they look for short cut methods, but the importance of learning grammar and improving grammatical skills cannot be underestimated. It’s also true that a language can be learnt through the ways in which it is used on day-to-day basis, but learning or enhancing grammar skills has its own value and importance and benefits.

There can be a number of problems caused by incorrect grammar. Poor grammar is a major reason for students not to score well on their exams. As regards the working people, poor grammar skills can result in negative consequences. In addition to create misunderstanding in communication, bad grammar skills don’t leave a good impression on others. Hence, whether it’s general English communication or communication in business English, grammar has its own place and importance.

Business English is English language specifically related to international trade, commerce and industry. It’s a part of English language which is used to fulfill various purposes. To put it simply, business English is English communication for business or work. Business English is used for various occasions, such as, business meetings, professional presentations, seminars, conferences, workshops, emails, newsletters and telephone conversations. So, the communication in business English for employees or businesspersons primarily depends on correct use of grammar. Correct grammar aids you greatly in planning and creating your sentences with the clarity of thought, so that you can convey your message appropriately. It’s on the basis of good grammar skills effective coordination process can be established which in turn leads to achieve the business goals and objectives in ways that are needed or desired.

In an ideal world, based on your good grammar skills, you cannot only put your point across and that your voice may be heard and accepted amongst people, but also you can produce a good impression about yourself. More to the point, good grammar skills can help you improve the way you communicate by guiding you and developing your style of speaking and writing. And indeed, that is what is needed in today’s world of business. Thus, It’s not just putting emphasis on the importance of grammar, it’s a fact that basic grammar is the necessity and a foundation for effective communication.

Remember that “the quality of your communication is the quality of your life.” And the quality can be well maintained based on certain things that are needed as prior condition, and one among them is to have good grammar skills.

Take a look at Professional Presentations

Written by:
K. A. Fareed (Fareed Siddiqui)
Writer, Trainer, Author, Blogger, Software Developer
BBA, MBA-Finance, MPhil-Financial Management, (MSc-Software Engineering)
MA-English, MPhil-English
Post Graduate Diploma in Computer Applications and Programming
Certificate course in English language proficiency
Level 1 – Leadership and Management ILM – UK
Pursuing CMA-USA
Individual Member of Institute of Management Consultants of India


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